RISQS Application to Accreditation: Your Journey Simplified
Introduction:
For businesses aiming to supply goods or services within the UK rail industry, the Railway Industry Supplier Qualification Scheme (RISQS) is an essential benchmark. Whether you’re a new entrant or an existing supplier expanding your offering, the RISQS application process is your first step towards industry recognition and eligibility for major contracts.
In this guide, we break down the entire journey—from RISQS application to full accreditation—into manageable stages, offering practical advice to help you succeed first time. We’ll also share how you can avoid common pitfalls, and where to find expert help if you need it.
Understanding RISQS and Why It Matters
RISQS is the UK rail industry’s official supplier assurance scheme. Managed by the RSSB (Rail Safety and Standards Board), RISQS pre-qualifies suppliers so buyers such as Network Rail, Transport for London (TfL), and other major operators can be confident in the safety, quality, and competence of their supply chain.
Being accredited through RISQS allows your business to:
- Appear on the RISQS supplier platform, making it visible to key buyers.
- Qualify to bid for contracts that are only open to RISQS-certified suppliers.
- Build trust through compliance with strict safety, quality, and environmental standards.
But getting there starts with a well-managed RISQS application.
Your Step-by-Step Guide: From RISQS Application to Accreditation
The process may appear complex, but with the right approach, your journey can be streamlined and successful. Here’s how it works:
1. Start with a Clear Understanding of RISQS Requirements
Before submitting your RISQS application, take time to review the scheme requirements. RISQS accreditation covers:
- Health and Safety compliance
- Environmental responsibility
- Quality management systems
- Employee competency and training
- Risk assessment processes
Familiarising yourself with the expectations at this early stage will ensure your application is complete, accurate, and aligned with industry standards.
For more insights into what RISQS expects around HSE standards, see our detailed guide: Health, Safety, and Environmental Standards in RISQS: What You Need to Know
2. Register and Submit Your RISQS Application
Your formal journey begins by creating a supplier profile on the RISQS platform. Here, you’ll need to:
- Provide basic company information
- Select applicable RICCL codes (Rail Industry Commodity Classification List) relevant to the goods/services you offer
- Complete the online questionnaire covering areas such as safety, quality, and risk management
- Upload supporting documentation, including policies and certificates
Accuracy is critical—an incomplete RISQS application can lead to delays or even rejection.
If you need support, our blog How RISQS Consultants Can Simplify Your Path to Accreditation explains how experts can ensure your application is flawless from the start.
3. Prepare for Your RISQS Audit
Most suppliers will undergo an on-site audit following their initial application. The audit evaluates whether your policies, procedures, and systems meet the requirements of the scheme.
You’ll be assessed on:
- Implementation of health and safety procedures
- Risk management and incident reporting
- Environmental impact and sustainability efforts
- Training and competence frameworks
- Continuous improvement processes
To prepare:
- Conduct internal audits
- Ensure all documentation is up to date
- Train your staff on compliance expectations
- Consider a mock audit to uncover weak points
Read our article: Your Roadmap to RISQS Certification Renewal: Staying Compliant Year-Round for tips on maintaining readiness throughout the year—even after accreditation is achieved.
4. Address Any Non-Conformances
If your audit reveals non-conformances, you’ll be required to take corrective action. The audit report will outline specific areas for improvement, and you’ll need to provide evidence of action taken within a given timeframe.
This is a normal part of the process, especially for first-time applicants. Being responsive and proactive is key to progressing your RISQS application to successful accreditation.
5. Receive Your Accreditation and Go Live on the RISQS Portal
Once you’ve passed the audit and resolved any outstanding issues, you’ll be formally approved as a RISQS-accredited supplier. Your profile will go live on the RISQS platform, making you discoverable by buyers across the UK rail network.
Congratulations—your RISQS application journey is complete, and your business is now eligible to compete for rail contracts that require certification.
Common Mistakes to Avoid During the RISQS Application Process
Avoiding these missteps can save you valuable time and resources:
Underestimating the workload: A thorough application and audit preparation take time. Don’t leave it to the last minute.
Incorrect RICCL codes: Selecting the wrong product/service codes can misrepresent your capabilities and delay your audit.
Missing documentation: Ensure all policies, training records, and management systems are in place and accessible.
Lack of internal engagement: Make sure your team is informed and trained—your staff may be involved in the audit process.
How RISQS Consultants Can Support Your Application
If the process feels overwhelming, you’re not alone. RISQS accreditation is designed to be rigorous—because the rail industry demands high standards.
Working with RISQS consultants can significantly streamline your journey by:
- Ensuring your RISQS application is complete and compliant
- Identifying and resolving compliance gaps before the audit
- Conducting internal training and mock audits
- Managing corrective actions quickly and effectively
Our team at Simpson Consultancy has helped hundreds of suppliers gain and maintain their RISQS accreditation with confidence.
Learn more in our article: The Business Advantages of RISQS Certification for UK Rail Suppliers
After Accreditation: Stay Compliant, Stay Ahead
Securing accreditation is not the end—it’s the start of ongoing compliance. Annual audits, policy reviews, and training must become embedded in your operations.
To stay ahead of your next renewal, read:
Your Roadmap to RISQS Certification Renewal: Staying Compliant Year-Round
In Summary: Your RISQS Application Journey Simplified
Achieving RISQS accreditation can open the door to valuable new opportunities in the UK rail industry—but the process must be taken seriously. From completing your RISQS application to passing the audit and maintaining standards year-round, preparation is everything.
Key Takeaways:
Understand RISQS requirements before applying
Submit a thorough, accurate RISQS application
Prepare your systems and staff for the audit
Consider working with a RISQS consultant to maximise success
Plan for long-term compliance, not just a one-time approval
Ready to Begin Your RISQS Application?
At Simpson Consultancy, we specialise in guiding rail suppliers through the full RISQS journey. Whether you’re just starting out or need help recovering from a failed audit, our expert team is here to help.
Contact us today for a free, no-obligation consultation and simplify your RISQS application from day one.
